General Job Description / Key responsibilities

Goal: Transactional efficiency

Principles: Scalability / Flexibility / Process efficiency

Focus, duties and responsibilities:

• Execute Group instructions regarding Purchasing standards and practices
• Management of BAU and Projects through the Purchasing team
• Allocation of workload, Dept.capacity management and ongoing management        and review of the team to achieve goals, targets and meet all deadlines
• Stock management of repeat order items via MRP
• Project Buying Management
• Stock management of inventory held at 3^rd parties – control, audit.
• Manage RFQ’s via the in-house software application, delegate, instruct and            review returns with the Purchasing team.
• Kick Off meetings where required with internal stakeholders
• Negotiate on price and lead time
• ERP system updates such as coding, supplier data and price lists
• Account payable interface and invoice issue resolution
• Supplier relationship management including regular performance reviews,          audits and visits.
• Process improvement and implementation aligned to needs of the business
• Spend analysis and proactive steering to approved and/or preferred supply chain partners
• Help define, shape and implement the procurement workflow strategy

Objectives / Key deliverables 

• Daily Management of the team and all duties within the Dept.
• Manage KPI’s and metrics for suppliers and the Purchasing team
• Raising codes, review MRP, placing orders, P2P process.
• Monitor and manage freight and shipping costs UK, EU and FE.
• BAU and Projects work allocation methodology
• Collaboration with Goods In over BAU inbound space constraints, delivery timing and quality issues
• Subcontract MO management
• MRP basic data management.
• Shorts control.
• Manage the process of progress chasing inbound PO’s

• Relevant experience - preferably within a purchasing and project management or manufacturing environment is essential.
• Experience in managing a team in a fast paced environment.
• Ideally experience in retail, shopfitting industry.
• Ability to utilise effective negotiation and persuasion skills is essential.
• Knowledge of warehouse processes and inventory management is           desirable.
• Familiarity with production parts and supplier manufacturing processes is desirable.

• Good numeracy and analytical skills.
• IT literate with a good working knowledge of Word and Excel (lookups), PowerPoint, Outlook.
• Knowledge and experience of working in ERP/ MRP systems.
• Experience with procuring from the Far East is advantageous
• Knowledge and experience working in retail and shopfitting desirable.

• Excellent verbal, written, presentation and communication skills.
• Ability to Manage and work within a small team and with internal staff at all levels and with partner organisations, suppliers and clients.
• Be receptive to fast moving, challenging and rapidly changing and expanding operations.
• Able to work under pressure in a calm and mature manner.
• Ability to multi-task and constantly reappraise timescales and priorities
• Self-motivated, ability to show initiative and develop creative solutions

• Confident and personable
• Ability to be flexible with working hours to respond to the needs of the business